Email and website hosting on separate infrastructure means a website spike doesn’t slow your inbox, and a mail issue doesn’t take your site down. Studio Ubique’s dedicated email hosting runs on independent mail servers with proper SPF, DKIM and DMARC, antispam and antivirus filtering built in, and IMAP and SMTP access from any device. Migration from your current provider runs in the background while your old setup keeps working until cutover.
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Five reasons businesses move their email off shared web hosting and onto dedicated infrastructure: reliability, deliverability, uptime, security, and team productivity.
Email runs on its own infrastructure with its own resources. Your website’s traffic spikes don’t slow your inbox, your mail queue can’t eat your web hosting’s storage budget, and a CMS update can’t take your email down.
SPF, DKIM and DMARC configured correctly on day one (the three records that make the difference between your emails landing in inboxes versus spam folders). Outbound IP reputation managed actively, not “set up once and forgotten about”.
Email keeps running independent of whatever’s happening to your website. 99.9% uptime target on standard plans. For organisations where email downtime has real cost, our website support packages (Care, Growth, Partnership) define structured uptime targets and response times.
Multi-layer spam and virus filtering at the mail server level, before anything reaches your inbox. Adjustable thresholds per user when the defaults are too strict or too loose. Quarantine review for messages you want a second look at.
Shared calendars, contacts, tasks and scheduling for teams that need more than basic email. Accessible through webmail and through standard email clients (Outlook, Apple Mail, Thunderbird) on desktop and mobile.
5 to 50 mailboxes per plan
5 GB to 50 GB total storage, pooled across users
99.9% uptime target on standard plans
IMAP, SMTP and webmail access
SPF, DKIM, DMARC, antivirus, antispam
Shared contacts, calendars, tasks, scheduling
IMAP migration from your current provider
Studio Ubique runs dedicated email hosting for startups, SMEs and established companies that need email to behave more like infrastructure and less like a free service. The team handling your setup also handles your support, so the person who configured your DKIM records is also the one answering when something needs adjusting.
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The questions that come up most often, answered here. Yours not among them? Just ask, there's a human on the other end.
Microsoft 365 and Google Workspace are good products. The reasons to pick dedicated email hosting are usually one of three: cost (M365 Business Standard runs about €10.50 per user per month, Google Workspace Business Standard about €11.50, dedicated hosting can come in lower for teams with modest collaboration needs), data sovereignty (some industries or jurisdictions need email infrastructure within specific EU borders or under specific contract terms), or simplicity (you don’t need OneDrive, Teams, Meet, Drive and the rest, you just need email that works).
The reasons to stay on M365 or Workspace are also clear: deep Office or Workspace app integration, large-team collaboration features, advanced compliance and eDiscovery, and integration with the wider Microsoft or Google ecosystem. Our broader hosting service covers when dedicated email hosting fits versus when M365 or Workspace is the better call.
Pricing is published per plan with all features included, no add-on surprises. Storage is pooled across mailboxes on a plan, so a 50 GB plan can be 5 users with 10 GB each, 10 users with 5 GB each, or any other split that suits your team. SPF, DKIM and DMARC setup, spam and virus filtering, webmail, IMAP and SMTP access, and shared contacts and calendars are included on every plan, not gated behind upgrades.
The variables that affect cost: number of mailboxes, total pooled storage needed, whether you want optional add-ons like custom login pages or extended retention. Migration from your current provider is included on most plans, with the actual IMAP transfer running in the background while your old email keeps working until cutover. Book a discovery call for a setup that matches your team size, or check the plan grid on this page for current pricing.
Yes, that’s the standard setup. Your domain stays where it is (whether registered with us or elsewhere), we update your DNS records to point email traffic to our mail servers, and your existing email addresses (info@yourcompany.com, name@yourcompany.com) keep working under the new infrastructure. No domain migration, no email address changes for users.
The DNS updates we make (MX records, SPF, DKIM, DMARC) are configured to maintain deliverability rather than break it. Your existing addresses can be migrated with full mailbox content from your current provider through IMAP transfer if needed. Domain registration services are available if you also want to consolidate your domain management with email hosting.
Migration runs in three phases. Phase 1: we set up your new mailboxes on our infrastructure and configure DNS records (SPF, DKIM, DMARC) in advance, with TTLs reduced so the cutover propagates fast. Phase 2: we run an IMAP transfer to copy your existing mailboxes (inbox, sent, folders, attachments) from your current provider to ours in the background. Your old email keeps working during this. Phase 3: cutover day, we flip the MX records to point to the new servers, run a final IMAP sync to catch anything that arrived during the switch, and your users start receiving on the new infrastructure.
Total migration timeline depends on mailbox size and count. Small teams (5-10 mailboxes, 5-20 GB total) typically complete in 1 to 2 days. Larger teams (20+ mailboxes, 50+ GB) take a week. We schedule the cutover for a quiet period (typically a Friday evening or weekend) so users see minimal disruption. Our website migration service covers similar IMAP-style migrations on the broader infrastructure side.
Spam filtering runs at the mail server level, before anything reaches your inbox. The default uses multi-layer scoring (sender reputation, content analysis, header inspection, SPF/DKIM/DMARC validation), with thresholds tuned for business email rather than personal accounts. Genuine business-to-business email rarely gets caught, automated phishing and bulk spam consistently does.
Per-user customisation is available where defaults don’t fit specific cases: tighter thresholds for executives or finance roles where spear-phishing risk is higher, looser thresholds for inboxes that need to receive automated notifications, allow-lists and block-lists per user. Quarantine review is accessible through webmail so you can release false positives without contacting support. Security and optimisation work covers email security alongside broader site security.
Standard retention follows IMAP defaults: messages stay in your mailbox until you or your team delete them, with no automatic deletion of older content. For organisations with specific retention requirements (legal hold, regulatory archive of all sent and received email, compliance with industry-specific rules), we configure server-side archiving that keeps an immutable copy regardless of user actions.
GDPR compliance is built in: data stored on EU infrastructure, processor agreements available, data export and deletion supported on user request, breach notification procedures in place. For industries with stricter requirements (financial services, healthcare, legal), the hosting platform supports the controls needed for sector-specific audits. More on how we handle data and compliance is on the about page.
That’s actually the cleanest setup, and the point of dedicated email hosting in the first place. Your website can stay where it is (any host, any provider), only the email-related DNS records point to our mail servers. The two services are entirely independent, so a website issue can’t break your email and an email issue can’t break your website.
You can also keep dedicated email hosting with us even if you move web hosting later, and vice versa. No bundling, no forced couplings. Each service stands on its own. Web hosting is a separate service we offer for clients who want both under one provider, but it’s not a requirement.
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